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Are you passionate about event planning and looking for an exciting role in a prestigious institution? The Events Assistant position at the University of Oxford is a fantastic opportunity to develop your career in event management while working alongside a dedicated team. With a competitive salary, excellent benefits, and the chance to work in a dynamic environment, this role offers everything you need to thrive.
In this article, we’ll delve into the details of the role, its requirements, benefits, and how you can apply. We’ll also share tips and FAQs to guide you through the process.
Why Consider the Events Assistant Role at the University of Oxford?
The University of Oxford is a world-renowned institution known for its academic excellence and innovation. Working here is more than just a job; it’s an opportunity to be part of a community that values creativity, collaboration, and professional growth.
This role is based at the Institute for Ethics in AI, a cutting-edge research institute dedicated to addressing complex ethical challenges in artificial intelligence. As an Events Assistant, you’ll play a key role in organizing events that bring together academics, industry experts, and thought leaders.
| Category | Details |
|---|---|
| Job Title | Events Assistant |
| Location | Oxford OX1 (currently Dorothy Crowfoot Hodgkin building, moving to The Stephen A. Schwarzman Centre in 2025) |
| Salary | £31,459 – £36,616 per year (includes Oxford Weighting Allowance) |
| Contract Type | Permanent |
| Hours | Full-time |
| Application Deadline | 12 noon, 20 November 2024 |
| Interview Date | 3 December 2024 |
| Benefits | – 38 days of annual leave – Company pension – Employee discounts – Professional development opportunities |
Key Details About the Role
Here’s a quick overview of what the job entails:
- Job Title: Events Assistant
- Location: Oxford OX1 (currently at the Dorothy Crowfoot Hodgkin building; moving to The Stephen A. Schwarzman Centre for the Humanities in late 2025)
- Salary: £31,459 – £36,616 per year (includes Oxford Weighting Allowance)
- Contract Type: Permanent
- Hours: Full-time
- Application Deadline: 12 noon, 20 November 2024
- Interview Date: 3 December 2024
What Does an Events Assistant Do?
As an Events Assistant, you’ll support the planning and execution of high-quality events for the Institute for Ethics in AI. Here’s what your responsibilities will include:
1. Event Planning and Organization
You’ll work closely with the Events Manager and administrative team to plan and deliver events. This involves coordinating logistics, managing timelines, and ensuring everything runs smoothly.
2. Administrative Support
From maintaining event schedules to managing budgets, you’ll handle the behind-the-scenes tasks that keep events on track.
3. Communication
You’ll liaise with internal and external stakeholders, ensuring clear communication and providing updates on event progress.
4. Facilities Management
You’ll oversee venue setup, equipment arrangements, and other facilities-related tasks to ensure events are executed flawlessly.
5. Guest Interaction
You’ll be a point of contact for event attendees, providing assistance and ensuring a welcoming atmosphere.
Who Is This Role Perfect For?
This role is ideal for individuals who:
- Have strong organizational skills and thrive in fast-paced environments.
- Enjoy interacting with diverse groups of people, from academics to industry professionals.
- Are detail-oriented and capable of managing multiple tasks simultaneously.
- Have excellent communication skills, both written and verbal.
Whether you’re an experienced events professional or looking to build your career in event management, this position offers the resources and support to help you succeed.
Why You’ll Love Working at Oxford
1. Competitive Salary and Benefits
With a salary ranging from £31,459 to £36,616 per year, this role offers financial stability. The package also includes:
- 38 days of annual leave (including public holidays).
- Access to a company pension scheme.
- A variety of employee discounts.
2. Professional Development
The University of Oxford provides numerous opportunities for learning and growth. As an Events Assistant, you’ll gain valuable experience in event management while working in a supportive environment.
3. Flexible Working Options
While the role is primarily based in Oxford, occasional remote working may be possible, offering you greater flexibility.
4. A Prestigious Institution
Being part of the University of Oxford means working in one of the most respected institutions worldwide, where your contributions will have a meaningful impact.
A Day in the Life of an Events Assistant
Imagine starting your day at the Dorothy Crowfoot Hodgkin building. You begin by reviewing the schedule for an upcoming symposium on AI ethics. After a quick team meeting, you confirm the guest list and finalize catering arrangements.
Later, you interact with speakers, ensuring their presentations are ready and answering any last-minute questions. As the event unfolds, you oversee logistics, ensuring everything runs smoothly. By the end of the day, you feel accomplished, knowing you’ve played a key role in facilitating meaningful discussions on critical ethical issues.
How to Apply for the Events Assistant Role
Ready to take the next step? Here’s a step-by-step guide to applying for this position:
Step 1: Review the Job Description
Visit the University of Oxford Careers Page to review the full job description and ensure you meet the requirements.
Step 2: Prepare Your Application
Update your CV to highlight relevant experience, such as event planning, administrative support, or customer service. Craft a compelling cover letter that showcases your enthusiasm for the role and the unique skills you bring.
Step 3: Submit Your Application
Complete the online application form before 12 noon on 20 November 2024. Make sure to follow the provided guidance for submission.
Step 4: Prepare for the Interview
If shortlisted, you’ll be invited to an in-person interview on 3 December 2024. Be ready to discuss your experience, problem-solving skills, and ability to work in a team.
FAQs About the Events Assistant Role
1. Do I need previous experience in event management?
While prior experience in event organization is desirable, strong organizational skills and a willingness to learn are equally important.
2. What is the work location?
The role is currently based at the Dorothy Crowfoot Hodgkin building but will move to the Stephen A. Schwarzman Centre for the Humanities in late 2025.
3. Can I work remotely?
Occasional remote working may be possible, depending on the needs of the team.
4. What benefits does the role offer?
The position includes a competitive salary, 38 days of annual leave, access to a pension scheme, and various employee discounts.
5. What is the application deadline?
Applications must be submitted online no later than 12 noon on 20 November 2024.
Conclusion
The Events Assistant position at the University of Oxford is a unique opportunity to join a prestigious institution and contribute to meaningful events that drive important conversations. With excellent benefits, opportunities for professional growth, and a dynamic work environment, this role is perfect for anyone passionate about event planning and organization.
If you’re ready to embark on this exciting journey, apply now and take the first step toward a rewarding career at the University of Oxford!
